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FeedWhy Hire an Event Planner...
...when you already have a volunteer committee?
You have been tasked with coordinating and implementing your organization’s main fundraiser. You have also compiled a volunteer committee that is familiar with the history and previous challenges of the event. You need to infuse new energy and surpass all monetary goals and expectations. How do you get started? How do you make the best use of the volunteer committee? Finally, how do you ensure your event is a success?
People that get involved with volunteer committees are hard-working and have a passion for the cause and organization or simply just want to give back to the community. This may seem like the perfect fit for your volunteer event committee. The disadvantage in working with volunteers is that they are volunteers and have many other things that require time and attention. This can push the responsibilities of your event to the bottom of the volunteer’s action list. It can also be difficult to empower volunteers to make good decisions and move forward on the project. If you are like most people, you already have more than a plate full of projects that are all priorities, which makes it even more difficult to manage volunteers that need quite a bit of leadership and direction.
Any event can be challenging and time consuming. Keeping your volunteers engaged and active is imperative to your success. A proven way to meet this challenge is to work with a professional Event Planner.
An investment in a professional Event Planner has countless benefits:
- Assists you with creative ideas and marketing tools from start to finish. To include all aspects of the event, utilizing focused invitation lists, tracking RSVP’s and payments and attracting sponsors and donors.
- Manages the day-to-day tasks.
- Negotiates rates and expenses with reputable vendors, facilities and entertainment.
- Introduces and implement a brand and look into the event by creating unique, upscale décor.
- Understands the Events and Marketing business, as well as the market language.
- Ensures client control and communication. Managing tools include e-mail communication, agendas, budgeting, project timelines, task lists, meetings and invoicing, all customized for each individual client.
- Assists in raising additional fundraising dollars and gaining exposure for your brand.
- Makes the event and the tasks the number one priority to ensure all details are handled in a timely manner.
For the past six years, a non-profit organization hosted a gala dinner. They had a great volunteer committee, but the event net proceeds and guest attendance remained stagnant. By bringing in an event planner, creative and new ideas were implemented. The end result was a net revenues increase of 60% with an additional 80 people attending the event.
All the benefits a professional Planner bring to an event can be seen through renewed energy, engaged and satisfied attendees, and worry-free, detail-oriented planning.
